Time tracking for agencies, logged against the work
Every hour in Mono is logged against a task on a client's board. Your timesheet already knows which client, contract and piece of work the time belongs to — nobody has to sort it out afterwards.
Time logged in a separate app loses its context.
Standalone time trackers record hours against a project name someone typed in. Matching those hours back to the client's contract — and to how much of it is left — becomes a spreadsheet job at the end of every month.
In Mono there is nowhere to log time except against a task, and every task sits on a board that belongs to a contract. The link is made at the moment the time is recorded.
Time tracking that stays attached to the client
A timer that keeps running
Start the timer from a task or from its card on the board. It keeps running even if you close the tab or reload the page, and you can stop it from the top of any page.
Weekly timesheet
See your time by week, month or year with a running total, and add or correct entries by hand.
Filter and export
Filter time by team member or board and export it to a spreadsheet (CSV) for billing or your own reporting.
Effort counts against the contract
Each contract shows how many of its agreed days are used and how many are left, based on finished work, and flags it when the work goes over.
Lock a closed period
The account owner can set a lock date. Time on or before it can no longer be added, changed or deleted, so a month you have already reported on stays as it was.
No estimate left unaccounted
When a task is finished but its estimated time was never logged, Mono drafts the missing entries for an owner or manager to confirm or reject.
A week of time at a five-person agency
On Monday a developer starts the timer from a task card on the client's board, closes the laptop for a meeting, and stops the timer from the top of the page afterwards. The time is already on that task, so it already belongs to the right client and contract.
On Thursday a designer spends the afternoon in a client workshop, away from the screen, and adds three hours to the task by hand on the Timesheet.
On Friday the agency owner opens the Timesheet, filters it by the client's board, checks the week's total and exports it as a spreadsheet (CSV) to prepare the invoice. At the end of the month the owner sets the lock date, so the hours that were reported can no longer change.
Nobody spends Friday afternoon asking who worked on what: every hour was attached to a task when it was recorded.
How time tracking works in Mono
Why every hour is logged against a task
Mono has no free-text project field for time. Every entry belongs to a task, every task to a board and every board to a client contract, so the client and contract are never guessed afterwards.
That same link is what lets logged time count towards contract effort and, on the Pro plan, towards each client's profitability, without anyone copying numbers between tools.
Billable time and closed months
Time entries carry a billable flag. The toggle is shown to people who can see invoices, which is part of the Pro plan.
Once a month has been reported, the account owner can set a lock date. Time on or before that date can no longer be added, changed or deleted, so the figures you sent a client stay the same.
Catching time that was never logged
When a task is finished but its estimated time was never logged, Mono drafts the missing entries. An owner or manager then confirms or rejects them, so forgotten hours are caught without filling the Timesheet with guesses.
Logging time takes seconds
Open the task you are working on
Start the timer from the task or straight from its card on the board.
Stop it, or log time by hand
Stop the timer when you are done, or enter the hours manually for work done away from the screen.
Review the week
The Timesheet shows where the hours went, task by task, ready to export.
Part of one workspace
Each piece reads the same client, contract and task records, so delivery and billing never drift into separate systems.
Project boards tied to contracts
Kanban and scrum boards that belong to a client contract, so every task carries its scope, deadline and day allowance.
Invoicing and finance
Invoices linked to the client and contract, PDF downloads, payment tracking and a finance dashboard with per-client ROI.
Client management
Client records with contacts, notes, reminders and contracts — and an early warning before a contract expires.
Read more on this topic
How to track a retainer before the client runs over
A simple four-step routine for agencies to see, early, when a retainer is using more effort than the client agreed to, and what to do about it.
How to work out client profitability at an agency
The formula, a worked example and the two mistakes that make most agencies overestimate how much they earn from each client.
Frequently asked questions
Yes. Time entries carry a billable flag. The toggle is shown to people who can see invoices, which is part of the Pro plan.
Not yet. Invoices are linked to the same client, but you type their line items yourself. Filter the Timesheet by board and export it to see the hours to bill.
Time tracking is included on every plan, including the free trial.
No. The timer keeps running if you close the tab or reload the page, and you can stop it from the top of any page.
Yes. Add or correct entries by hand on the Timesheet, unless they fall on or before the lock date set by the account owner.
Know where every client hour went.
Start the timer on your first task today. The trial is free and needs no card.